This section, which is intended to provide guidance and procedural information, is primarily under development; however, the following resources are currently available.

Prospective Employees

Hiring and Recruiting Resources

• Guidelines for Pre-Employment Inquiries (PDF Format)
• Hiring International Students, Faculty, and Staff - questions pertaining to hiring international students, faculty, and staff should be directed to the appropriate campus international office:
  Urbana | Chicago | Springfield Faculty and Staff | Springfield Student
• Required Pay and Benefits Information To Include in University of Illinois Job Postings
• Major Laws and Regulations that Affect the Selection Process
• Principal Administrative Position Exemption (PAPE) - applies to Academic Professionals whose positions meet specialized administrative, professional, or technical needs.
• Recruitment Advertising Sources - information on employment and recruitment advertising agreements between the University and various media sources.
• Recruiting Materials for Candidates
• Understanding Recruiting and Employment at the University of Illinois (PDF Format) - A guide to University processes for recruiting and hiring Civil Service and Academic Professional employees, developed by University Human Resources. Also included are references to the appropriate units for assistance with students, graduate students, and extra help.
• Reference Checking Resources
• Required Employment Notices and Posters

Other Information

Offers of employment by the University of Illinois System may be subject to approval by the University’s Board of Trustees and are made contingent upon the candidate’s successful completion of any criminal background checks and other pre-employment assessments that may be required for the position being offered.  Additional information regarding such pre-employment checks and assessments may be provided as applicable during the hiring process.

Sign-On Offer Incentive – Language to Include in Applicable Offer Letters

In accordance with applicable University policies, some positions may be eligible for a one-time sign-on incentive. The sign-on incentive is typically processed within the first 60 days of employment and is considered taxable income and subject to appropriate withholding. Reimbursement of the sign-on incentive may be required if employment is terminated, involuntarily or voluntarily, within the first 12 months.

New and Current Employees

AVSL Reporting - tools and materials to assist with academic vacation and sick leave reporting, which occurs twice a year in May and September.

Data Collection for Employees FAQs

Employees Working For the University Outside of Illinois – due to significant tax, legal, and other implications, OBFS Policy Section 18.16 requires compliance with relevant laws for working in other states or countries. Units must ensure steps outlined in OBFS Policy Section 1.5.1 have been completed prior to hiring or allowing an employee to work in a state other than Illinois or in a foreign country.

• See a list of states where the University is already registered for tax withholding, and the relevant tax forms that must be completed by the employee.
• Contact your unit or college human resources office for more information and assistance.

Employment Eligibility Verification - includes links to detailed information about the Form I-9 and E-Verify.

Payments to Foreign Nationals - General information about immigration types and payment eligibility, maintained by Business & Finance.

Salary Planner - used by departments to enter annual salary changes, and account changes for budgeted positions and associated job records.

Benefits Processes

• Checklist: Retroactive Workers Compensation Award
• Disability Claim Submission Process (effective 8/15/2018)

Separating Employees

University Guidelines for Employee Separation Agreements - guidelines issued by the Office of the Vice President for Academic Affairs.

Retirees

• Rehiring University of Illinois Retirees - BOT Item | Policy & Procedures
• SURS Memo - 60 Day Rule
• SURS 6% Billing Procedures and Information - read step-by-step billing instructions, print supporting documents and view additional resources.