How-To Guides

These How-To Guides serve as required training for new HRFE users for the period November 10, 2020 - December 31, 2020 while the Online Training is redesigned. Security access should be requested by the employee's supervisor after a complete review of the guides.

Provides step-by-step instructions for how to do work and complete transactions in the HR Front End.  Click the appropriate link for instructions for that topic.

• New Hire
• Add a Job
• Employee Job Record Changes
• Labor Distribution Only Changes
• Employee Data Changes
• Job End Date
• Reappointments
• Separations
• Procedures for Deceased Employees
• Employee Group/Class Change
• Historical Job Change
• Position Creation and Maintenance
• Employee Search and Online Help - Instructions for how to do an Employee Search (including Quick Search), and how to set up preferences for Employe Search, as well as instructions for using Online Help.  
• In/Outboxes - Instructions for how to navigate, set up preferences for, and set presets for the In/Oubox. 
• Additional Elements - Instructions for how to do multi-component transactions, as well as steps for adding memos to a transaction, Document Attachment, Send-to and FYI's. 

Campus-Specific Processes

For training information relating to campus-specific business processes for HRFE transactions, please choose one of the following links:

• UIUC Campus-Specific Processes
• UIC Campus-Specific Processes

Security Profiles and Online Training Course Requirements

For information relating to which online training courses are required to receive HR Front End security profiles, please use training links listed below by University location:

UIUC

U Academic Initiator	U Grad Reviewer
U Academic Reviewer	U LD Only
U ACES Dept Reviewer	U SC - UA
U ACES Ext Initiator	U SHR Apply
U AHR Apply	U SHR Review
U AHR Review	U Student Emp
U CollMajAdm Review	U Student Reviewer
U CS Reviewer	U Vet CollMajAdm Rev
U Dept Initiator	U Vet Dept Reviewer
U Dept Reviewer	U View Only CS EH
U Grad College	U View Only Grad
U Grad Coll P	U View Only No SSN
U Grad-Hourly-Seps

UIC

C Civil Serv Posn	C GME
C College	C GME Dept
C Dept Level I	C Hospital Dept
C Dept Level II	C Hospital HR
C Dept Level III	C Hospital HR 2
C Dept Level IV	C Hospital View Only
C Dpt I-NoNHHJCSEP	C Labor Distribution
C Dpt II-NoNHHJCSEP	C REU Processing
C Dpt III-NoNHHJCSEP	C TempUpgrd Initiate
C Dpt IV-NoNHHJCSEP	C TempUpgrd Review
C DSCC Def College	C UA Emp Relations
C DSCC Dept Level II	C View Only
C Employment 2

UIS

S College Initiator	S View Only
S CollMajAdm Review	U DEPT REVIEWER
S Dept Initiator	U VIEW ONLY NO SSN
S Dept Reviewer	U VIEW ONLY SSN
S SC - UA	University View-Only
S Student Initiator