How-To Guides

Below are HRFE job aids for training.  To receive HR Front End security profiles, please visit Security Profiles and Online Training Course Requirements below and click on the appropriate profile to complete training in AbilityLMS.

Provides step-by-step instructions for how to do work and complete transactions in the HR Front End.  Click the appropriate link for instructions for that topic.

• HRFE Overview and Navigation
• New Hire
• Add a Job
• Employee Job Record Changes
• Labor Distribution Only Changes
• Employee Data Changes
• Job End Date
• Reappointments
• Separations
• Procedures for Deceased Employees
• Employee Group/Class Change
• Historical Job Change
• Position Creation and Maintenance
• HRFE Foundations
• Employee Search and Online Help - Instructions for how to do an Employee Search (including Quick Search), and how to set up preferences for Employe Search, as well as instructions for using Online Help.  
• In/Outboxes - Instructions for how to navigate, set up preferences for, and set presets for the In/Oubox. 
• Additional Elements - Instructions for how to do multi-component transactions, as well as steps for adding memos to a transaction, Document Attachment, Send-to and FYI's. 
• SURS Eligibility

Campus-Specific Processes

For training information relating to campus-specific business processes for HRFE transactions, please choose one of the following links:

• UIUC Campus-Specific Processes
• UIC Campus-Specific Processes

Security Profiles and Online Training Course Requirements

For information relating to which online training courses are required to receive HR Front End security profiles, please use training links listed below by University location:

UIUC

Request Access	U - Profile Admin (Restricted)	U - Route Admin (Restricted)
U - Sys Admin (Restricted)	U Academic Initiator	U Academic Reviewer
U ACES Dept Reviewer	U ACES Ext Initiator	U AHR Apply
U AHR Review	U Benefits (Restricted)	U CollMajAdm Rev SSN
U CollMajAdm Review	U CS Reviewer	U Dept Initiator
U Dept Reviewer	U EGC View Only (Restricted)	U Grad Coll P
U Grad College	U Grad Reviewer	U Grad-Hourly-Seps
U Internatl ViewOnly	U LD Only	U Payroll (Restricted)
U SC - ACES (Restricted)	U SC - Engineering (Restricted)	U SC - UA
U SHR Apply	U SHR Review	U SHR-AHR-StudentEmp (Restricted)
U Student Emp	U Student Reviewer	U Swanlun HR S Serv
U Vet CollMajAdm Rev	U Vet Dept Reviewer	U View Only CS EH
U View Only Grad	U View Only No SSN	U View Only SSN (Restricted)
University View-Only (Restricted)

UIC

C Benefits (Restricted)	C Civil Serv Posn	C College
C Compensation (Restricted)	C Dept Level I	C Dept Level II
C Dept Level III	C Dept Level IV	C Dpt III-NoNHHJCSEP
C Dpt II-NoNHHJCSEP	C Dpt I-NoNHHJCSEP	C Dpt IV-NoNHHJCSEP
C DSCC Def College	C DSCC Dept Level II	C Employment (Restricted)
C Employment 2	C Extra Help (Restricted)	C FAHR (Restricted)
C GME	C GME Dept	C Hospital Dept
C Hospital HR	C Hospital HR 2	C Hospital View Only
C Labor Distribution	C Med Ctr	C Nursing
C Payroll (Restricted)	C Records (Restricted)	C REU Processing
C Student Employment (Restricted)	C Superuser (Restricted)	C TempUpgrd Initiate
C TempUpgrd Review	C UA Emp Relations	C View Only
C View Only SSN

UIS

S - Profile Admin (Restricted)	S - Route Admin (Restricted)	S - Security Admin (Restricted)
S - Sys Admin (Restricted)	S Academic Reviewer (Restricted)	S AHR Campus (Restricted)
S Benefits Applier (Restricted)	S Central HR Applier (Restricted)	S College Initiator
S CollMajAdm Review	S Dept Initiator	S Dept Reviewer
S FIn Aid Applier (Restricted)	S GHR Campus (Restricted)	S Payroll Applier (Restricted)
S Provost Reviewer (Restricted)	S SC - UA	S Student Initiator
S View Only	U DEPT REVIEWER	U VIEW ONLY NO SSN
U VIEW ONLY SSN	UIS - Vendor View	UIS UA DEPT REV
UIS UA SC	University View-Only