When a major change occurs in your life, you may need to make changes to your benefits, personal information, or other employer records. View the sections below for the actions to take following common life events. Certain events may also be considered qualifying events for SEGIP benefits or Life Status Changes for ACA plan.
If you aren’t sure what steps to take, or if you experience a change not listed here, then contact your university HR office or University Payroll & Benefits for help.
Name, Address, and Phone Number Changes
- Name Changes: If you change your name, typically you’ll need to present your new Social Security Card to confirm the change; however, the process differs by university.
- Urbana - Contact your college or department HR representative.
- Chicago/Springfield - Give the completed Name and SSN Change Form to your college or department HR representative.
- System Offices - Contact System HR Services.
- SURS - Log on to your SURS Member Website. Under Forms you will find the Name Change Form to complete and mail to SURS with supporting documentation including a copy of the marriage certificate, divorce decree, adoption certificate, or court order. Faxes are not accepted.
- University 403(b) – Fidelity - Contact University Payroll & Benefits using the UPB Service Portal.
- University 403(b) – TIAA - Log into your account at TIAA.org and search ‘name change’ to complete the form or call the National Contact Center at 800-842-2776 for forms or assistance. Submit the following with the form:
- Documentation of your name change: Birth Certificate, Marriage Certificate, Baptism Certificate, Driver’s License (current), Passport (valid or expired), Military Identification, or Will.
- You may need the court contact information where you made the change.
- Address: Update your address and/or phone number in My Profile. Changes to your profile will also update your SEGIP benefits records and, if you are enrolled, the Prudential Long-Term Disability Plan.
- Don’t forget to update bank accounts, credit union accounts, or other personal accounts with your new information.
Marriage/Civil Union Partnership
- SEGIP benefits - You may add your spouse or civil union partner to your insurance coverage on MyBenefits within 60 calendar days of the marriage, with appropriate documentation.
- ACA Plan - If you are enrolled in ACA Plan you have up to 31 days following the marriage/civil union to add your spouse or civil union partner.
- You may need to update your spouse or civil union partner as a beneficiary for your benefit plans:
- If your name has changed as a result of your marriage, see the Name, Address, and Phone Number Changes section above.
- Review and update your emergency contacts and personal information in My Profile.
- Review your direct deposit information and W-4 Tax Withholding information.
Divorce/Separation
- SEGIP benefits - You must remove your ex-spouse or ex-partner from your SEGIP coverage on MyBenefits within 60 calendar days. If you are eligible for SEGIP coverage and lose other coverage, you may enroll within 60 calendar days after the date of divorce.
- ACA Plan - You must remove your former spouse or partner from coverage within 31 days following the date of divorce. If you are eligible for the ACA Plan and lose other coverage due to divorce/separation, you have up to 31 days after the date of divorce to enroll in coverage.
- You may wish to modify your beneficiaries for your benefit plans.
- If your name has changed as a result of a divorce or separation, see the Name, Address, and Phone Number Changes section above.
- Review and update your emergency contacts and personal information in My Profile.
- Review your direct deposit information and W-4 Tax Withholding information.
Birth/Adoption of a Child
- SEGIP benefits - Within 60 calendar days of the birth or adoption
- ACA Plan - You have up to 31 days following the birth/adoption to add your child(ren).
- Consider adding child life insurance coverage.
- You may wish to modify your beneficiaries for your benefit plans.
- Review your direct deposit information and W-4 Tax Withholding information.
Death of Spouse/Dependent
Termination/Separation from the University
- Follow the Employee Exit Checklist to ensure that you and your department have taken all necessary steps for a smooth separation.
- Take action on any retirement and investment plans that you are enrolled in – see Separation Preparation.
- Unused vacation time and any compensable sick time (if eligible) will be paid out after your final paycheck.
Retirement
Consider consulting with a financial advisor to discuss your income in retirement and make sure you are financially prepared to retire.
- SURS
- Fidelity - Use Fidelity tools and calculators to help you prepare for retirement.
- TIAA - Use TIAA tools and calculators to help you prepare for retirement.
Provide your planned retirement date to your unit and/or to your university HR office. Consult with your HR office for additional guidance and resources.
Consider making additional contributions to your 403(b) and/or 457 account.
- While still employed, you may be eligible to make extra “catch-up” contributions if you are age 50 or older. Allow at least 60 days for new enrollments or changes to take effect. For additional information contact University Payroll & Benefits using the UPB Service Portal.
- You may be allowed to direct a portion of payouts for any unused vacation time and any compensable sick time (if eligible) to your 403(b) or 457 account. See Leave Payout for more information. Submit completed form(s) to UPB at least 60 days prior to your last day of employment. Contact UPB with any questions using the UPB Service Portal.
Retirees may not return to work for any SURS-covered employer (including the University of Illinois System) for at least 60 days. See Return To Work – 60 Day Rule.